The EMLD Standing Orders

Section A: Elections

1. Administration

1.1 As soon as practicable after the first General Meeting each year, and whenever there is a vacancy, the Executive shall advertise for a Returning Officer. It shall then appoint a Returning Officer by simple majority.

1.2 The Returning Officer shall be responsible for the day-to-day running of all EMLD elections. This shall include:

(a) Overseeing production of election publicity materials and ballot papers,

(b) Chairing the Hustings at any meetings,

(c) Counting the votes cast,

(d) Notifying candidates of the result,

(e) Dealing in the first instance with any issues arising out of the conduct of the election.

1.3 The Returning Officer shall submit a report to the Executive after each set of EMLD elections.

1.4 The Returning Officer shall not be a candidate and shall remain strictly neutral in all EMLD elections during their tenure.

1.5 The EMLD Executive or Returning Officer may appoint one or more Deputy Returning Officers to assist the Returning Officer. Appointment shall be in the manner laid down in Section A. 1.1.

1.6 Lot shall resolve any tied election.

2. Timetable

2.1 The Returning Officer shall give notice of each EMLD election to all members. From this time, nominations shall be deemed to be open.

2.2 This notice shall include:

(a) Names of the posts for election,

(b) Whether the election is a by-election,

(c) Whether the election shall be an all member ballot or EMLD General Meeting election. If the election is to be an EMLD General Meeting election, the Returning Officer shall advertise the existence of a postal, and or proxy, voting system if deemed necessary,

(d) The timetable under Section A.2,

(e) Job descriptions for each post to be elected,

(f) Arrangements for hustings,

(g) The text, or an abridgement, of Article 10 of the Constitution and Section A of the Standing Orders

(h) The name and address of the Returning Officer,

(i) A nomination form.

2.3 The Returning Officer, in consultation with the EMLD Executive, shall set the date for close of nominations.

2.4 The Returning Officer, in consultation with the EMLD Executive, may designate a period during which advance postal voting shall be possible. The beginning of this period shall not be before close of nominations.

2.5 If a post is uncontested, then an election against RON will be held at the AGM. If the election is contested it will go to an all member ballot. If the election is to be by way of an all member ballot, the Returning Officer shall ensure that ballot papers are sent out to all voting EMLD members. Members who have voted during the period of advance postal voting shall not be entitled to vote at the EMLD General Meeting.

2.6 If the election is to be conducted at EMLD General Meeting only, postal ballots shall be available upon request to any member, during the period of advance postal voting under Section A.2.4. Members who have voted in the postal ballot shall not be entitled to vote at the EMLD General Meeting. They shall also have the option to cast a proxy vote if the Returning Officer in consultation with the EMLD Executive sees fit.

2.7 The Steering Committee shall, in consultation with the EMLD Executive, set the date for the close of poll, which shall be at the relevant EMLD General Meeting, and the times during which the ballot shall be open at the General Meeting, which may span days if held at Federal or other Party Conference.

2.8 The Returning Officer, in consultation with the EMLD Executive, shall set the date for the declaration of the result. This shall be no more than 7 days after the close of poll, unless there are complaints outstanding, in which case the result will be declared as soon as possible after the resolution of the complaint.

3. Nominations

3.1 A valid nomination shall consist of a document containing:

(a) The name, address, other contact details such as fax, telephone and e-mail as might be available, as well as the Party membership number of the prospective candidate,

(b) The post(s) being contested,

(c) A signed statement from the candidate consenting to nomination and indicating their willingness and ability to serve in the post.

(d) The signature, contact details and membership number of a proposer and seconder which may be sent in separately.

3.2 A nomination shall only be valid if it reaches the Returning Officer before the close of nominations. Provisions may be made to allow faxed or e-mailed submissions, provided that original copies are provided as soon as viably possible. Copies may be dispatched to any member of the EMLD Executive if the person wishes to ensure inclusion and verify their willingness to stand and that member of the Executive will be responsible for reporting its receipt to the Returning Officer.

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The EMLD Standing Orders

4. Publicity

4.1 All candidates may submit, along with their nomination, a manifesto promoting their candidacy.

4.2 The Media Coordinator shall produce a manifesto booklet containing the validly submitted manifestos of the candidates. Each candidate shall be entitled to the following space:

(a) Candidates for Executive posts shall be entitled to 1 side of A5,

(b) Candidates for any other post shall be entitled to 1 side of A6.

4.3 There shall be the following election categories:

(a) EMLD Regional Coordinators, if the Region has enough members and wishes to elect,

(b) EMLD Executive Officers, which shall include Regional Coordinators in the absence of (a) above.

(c) EMLD Committee posts

(d) Posts representing EMLD to the Party and external bodies.

4.4 Notwithstanding the number of posts a candidate is contesting within an election category, they shall be entitled to one manifesto only per category.

4.5 Manifestos may not defame, implicitly or explicitly, any candidate running in any EMLD election.

4.6 Apart from manifestos, no further printed election publicity shall be permitted. Rulings on other forms of media shall be made by the Returning Officer with regard to that election only, provided that they are in line with Section A.4 & 5. above.

5. Voting

5.1 Voting shall take place between times laid down under Section A.2 at EMLD General Meetings.

5.2 Advance postal voting shall take place between the times laid down under Section A.2.

5.3 Voting by proxy shall only be permitted with the permission of the Returning Officer and EMLD Executive.

5.4 Only one ballot paper shall be issued to each voter.

6. Election Offenses

6.1 It shall be an election offense to:

(a) Threaten, bribe or impersonate the Returning Officer, Deputy Returning Officer(s), ballot box scrutineers, or any other official involved in the running of the election,

(b) Breach any provision of the EMLD Constitution or Standing Orders,

(c) Disrupt the smooth running of the election and/or the count,

(d) Threaten, bribe, harass any voter, or impede their ability to vote freely and secretly,

(e) Submit false information to, mislead, or obstruct the Returning Officer or Elections Tribunal,

(f) Influence the voting decisions of others within a designated area of the ballot box

(g) Attempt to commit any electoral offense.

7. Election Appeals

7.1 Any member of EMLD, other than the Returning Officer, who wishes to make a complaint about the conduct of an election, may complain to the Returning Officer. Should the Returning Officer wish to make a complaint, he/she may complain directly to the Appeals Panel under the relevant Articles or Sections.

7.2 Complaints about the conduct of the count must be no more than 48 hours after the declaration of the result. Any other complaint must be submitted before the opening of the ballot box(es).

7.3 On receipt of a complaint, the Returning Officer shall suspend any count, and consider the complaint in accordance with the Articles and or Sections relating to it. The Returning Officer shall:

(a) Uphold, or partially uphold, the complaint, or

(b) Dismiss the complaint.

7.4 The Returning Officer shall have the power to provide effective redress. This may include one or more of the following:

(a) Disqualification of a candidate

(b) Annulment of the election and the holding of a repoll

(c) Statement of reprimand

7.5 Rulings by the Returning Officer shall be binding on all concerned, although any party with a substantial interest in the matter, to be adjudicated by the Appeals Panel, may mount an appeal to the Appeals Panel under the Articles and or Sections relating to it. Such an appeal shall be dealt with in accordance with Article 15 and another relevant Articles or Sections.

Section B: EMLD General Meetings

1. Administration

1.1 With the members of EMLD Executive the Secretary will organize General Meetings, and nominate a body to act, as Steering Committee for such meetings, from it's own and the EMLD membership. The Secretary will be responsible for the running of the General Meeting.

1.2 The Secretary may delegate its powers to a Steering Committee of up to six members, chosen by the Secretary. Throughout these Standing Orders, any reference to the Secretary shall be deemed to include the Steering Committee.

1.3 The administration of Special General Meetings (SGM), Annual General Meetings (AGM) and General Meetings (GM) shall be the same.

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The EMLD Standing Orders

1.4 General Meetings may span set times over a series of days in order to complete its business if it is deemed necessary. This may be done if the EMLD General Meeting coincides with any other Party or related Conference where a majority of the membership is likely to attend or be able to travel to.

2. Notice

2.1 The Secretary, in consultation with the EMLD Executive, shall for all EMLD General Meetings, set deadlines for the receipt of:

(a) Constitutional Amendments and Topical Motions which shall be not less than 21 days before the beginning of the EMLD General Meeting,

(b) Emergency Motions, which shall be at the EMLD General Meeting

(c) Amendments to Topical Motions and amendments to motion proposing Constitutional Amendments which shall be at EMLD General Meeting.

2.2 The Secretary, in consultation with the EMLD Executive, shall, for the EMLD Annual General Meeting, set deadlines for the receipt of:

(a) Motions objecting to Policy Lapse, which shall be at EMLD General Meeting,

(b) Policy Motions, which shall be no less than 21 days before the beginning of the EMLD General Meeting.

2.3 The EMLD Executive shall give at least 3 weeks' notice of EMLD General Meeting to all members by way of a Calling Notice.

2.4 The Calling Notice shall include:

(a) The dates and place of the General Meeting,

(b) The procedure for registration as a delegate,

(c) The procedure for submitting a motion, amendment or constitutional amendment,

(d) Details of elections to be held at that General Meeting.

3. Agenda

3.1 Secretary shall prepare and distribute an agenda for the EMLD General Meeting to all members who have registered for the EMLD General Meeting.

3.2 The agenda for the EMLD General Meeting shall include time for:

(a) An oral report by the Chair, or designated person, on EMLD as a whole,

(b) Oral reports by other members of the Executive, if they wish though a written report must be given,

(c) All elections and hustings required,

(d) Topical motions,

(e) Constitutional amendments,

(f) Emergency motions, approved by 2/3 majority of those present and voting,

(g) Reports from Standing and Additional Committees,

(h) Training sessions,

(i) Motions objecting to the ratification of Regulations,

(j) General Meetings, or equivalent, of Regional Groups, on demand from those organizations,

(k) Meetings of other EMLD groups, at any level, on demand from those groups, subject to the discretion of Secretary.

(I) Transact any other business put forward by the Chair or Executive Committee.

3.3 The agenda for a normal EMLD General Meeting shall additionally include time for a mid-term Financial Report from the Treasurer.

3.4 The agenda for the EMLD Annual General Meeting shall additionally include time to:

(a) Consider, and pass the audited accounts for the previous financial year, and any proposed budgets for the next,

(b) Appoint Auditors.

4. Motions

4.1 There shall be the following types of Motion:

(a) Policy motions, which shall contain proposed EMLD Policy on at least one issue of substance,

(b) Constitutional amendments, which shall contain proposed amendments to the EMLD Constitution, or Standing Orders,

(c) Topical motions, which shall contain proposed EMLD Policy on at least one issue of substance, which has arisen since the last EMLD General Meeting,

(d) Emergency motions, which shall refer to an issue of substance, which has arisen since the passing of the deadline for Topical Motions,

(e) Motions objecting to Policy Lapse which shall state reasons for objecting to the lapsing of any specified EMLD Policy, due to lapse immediately after the EMLD General Meeting,

(f) Motions objecting to the ratification of Regulations which shall state reasons to oppose ratification of any specified set of Regulations,

4.2 All motions must be submitted by the relevant deadline under Section B.2, and contain the names and addresses of a proposer and a seconder, who shall both be members of EMLD.

4.3 All Motions shall require a simple majority of those present and voting to pass except Constitutional Amendments which are subject to Article 14.

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The EMLD Standing Orders

4.4 Secretary shall have the power:

(a) To determine whether a motion is in the correct format under Section B.4.1,

(b) To determine whether a motion was submitted before the relevant deadline

(c) To composite together similar motions and/or amendments with the permission of the proposer and seconder,

(d) To redraft motions to improve clarity with the permission of the proposer and seconder,

(e) To prioritize up to two motions for debate.

4.4 All motions accepted by the Secretary, and not prioritized, shall be the subject of a Priorities Ballot to

take place at the EMLD General Meeting by the Single Transferable Vote.

5. General Meeting Sessions

5.1 A General Meeting Session shall be deemed to be the time set aside by the agenda for the debating of Motions.

5.2 For each General Meeting Session, Secretary shall ensure that there is:

(a) A Chair, responsible for ensuring that the General Meeting is conducted in a fair and proper manner according to these Standing Orders,

(b) An Aide, responsible for advising the Chair and keeping the speakers to time;

(c) A Secretary shall be responsible for recording the decisions of General Meeting. Though this need not

be the EMLD Executive Secretary.

5.3 Smoking and Drinking shall not be allowed during any session of a General Meeting.

5.4 The Chair shall determine and announce a time limit for speeches before the start of each General Meeting session, in consultation with Secretary.

5.5 Debates on any motion shall be conducted in the following manner:

(a) The proposer or his/her nominee shall introduce the motion,

(b) Each amendment will be introduced in turn by its proposer or his/her nominee,

(c) General Meeting shall debate on the motion and amendments

(d) The proposer of an amendment may sum up the amendment

(e) The proposer of the motion, or his/her nominee, may sum up the motion,

(f) The General Meeting shall vote on whether to accept the amendments,

(g) The General Meeting shall vote according to any successful procedural motion to vote in parts,

(h) The General Meeting shall vote on the substantive motion.

5.6 Motions objecting to Policy Lapse shall be heard in the following manner:

(a) The proposer, or his/her nominee, shall introduce the motion,

(b) Any member of EMLD may make a speech against the motion,

(c) The General Meeting shall vote on whether to object to the policy lapsing.

5.7 Motions objecting to the ratification of Regulations shall be heard in the following manner:

(a) The proposer, or his/her nominee, shall introduce the motion,

(b) Any member of the body, which made the Regulations, may make a speech against the motion,

(c) The General Meeting shall vote on whether to object to ratification of the Regulations.

5.8 The Chair shall select speakers to ensure that the debate is balanced.

5.9 Points of information may be submitted in writing to the Aide at any time. The Chair shall read the Point of Information if he or she believes that the information is relevant to the debate and helpful to the General Meeting.

5.10 The Chair shall have power to take a vote on a part or amendment at any point before the summation if he/she believes this would improve the clarity of the debate.

6. Reports

6.1 The agenda distributed under Section B.3.1 may be accompanied by all reports to be presented at the

Meeting.

6.2 The following reports shall be presented at each EMLD General Meeting:

(a) A report from every Executive Officer

(b) A report from each Standing Committee,

(c) A report from each Additional Committee,

(d) A report from any suspended office-holder or body.

6.3 Reports shall be considered in the following manner:

(a) The Chair of the session (who shall not be an Executive Officer) shall introduce each report,

(b) The Executive Officer or Committee Chair may speak on their report,

(c) EMLD members may ask questions on the report.

6.4 EMLD members may submit the following motions following the presentation of reports:

(a) A motion of No Confidence in the Executive Officer or Committee for a specified reason,

(b) A motion to censure the Executive Officer or Committee for a specified reason.

If no such motions are submitted, the General Meeting shall be deemed to have approved the reports.

6.5 Motions of No Confidence or Censure shall be debated in the following manner:

(a) The proposer of the motion, or his/her nominee, shall introduce the motion,

(b) The EMLD General Meeting shall debate the motion,

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The EMLD Standing Orders

(c) The subject of the motion, or his/her nominee shall be allowed to make a speech against the motion.

6.6 Motions of Censure shall require a simple majority of those present and voting to pass.

6.7 The Articles of the Constitution and any subsequent Sections in the Standing Orders, which may

arise, govern motions of No Confidence.

7. Procedural Motions

7.1 Any member of the EMLD General Meeting may at any time propose a Procedural Motion under

Sections B.7.2, B.7.3 or B.7.4 below.

7.2 The following Procedural Motions shall require a two-thirds majority of those present and voting to pass:

(a) A motion of 'No Confidence in the Chair';

(b) A motion to 'Overturn a Ruling from the Chair',

(c) A motion to 'Change the Agenda' in a specific way,

(d) A motion to suspend specified Standing Orders for a specified reason and for a specified time; to

'Suspend Standing Orders'.

7.3 The following Procedural Motions shall require a simple majority of those present and voting to pass:

(a) A motion to refer all or part of the business under discussion to a specified body or person; to 'Refer

Back'

(b) A motion to 'Move to a Vote' on the specified amendment, parts or substantive immediately,

(c) A motion to take a separate vote on a specified part of a Motion or amendment to a Motion; to 'Take

in Parts'.

7.4 The following Procedural Motions shall pass automatically when proposed and without debate:

(a) A motion to refer any relevant ambiguity in the Constitution or Standing Orders to the chair for a Rule

of Interpretation under Article 15,

(b) A motion to count a vote precisely or to hold a secret ballot if supported by ten members.

7.5 Procedural motions shall be debated immediately. In the case of a procedural motion relating to the

chairs conduct or ruling, the Vice-Chair or Aide shall take the chair. If several procedural motions are raised, then they shall be dealt with in the order the chair sees fit, but with priority such that fall in the order of:

(a) Request for 'Ruling from the Chair';

(b) Motion of 'No confidence in the Chair';

(a) Motion to 'Overturn a ruling from the Chair'

(d) Motion to 'Refer back'

(e) Motion to 'Move to the Vote';

(f) Motion to 'Take in Parts'

(g) Motion to 'Change the Agenda';

(h) Motion to 'Suspend Standing Orders' for a specific reason.

7.6 Debates on procedural motions under Sections B.7.2 and B.7.3 shall be conducted in the following

manner:

(a) A speech from the proposer of the procedural motion; and

(b) In the case of motions under Sections B.7.3 (a) or (b) above, a speech from the Chair, or his/her nominee; or

(c) In the case of Sections B.7.2 (c) (d), or B.7.3 (a), (b) or (c) a speech from the Secretary.

(d) The General Meeting shall vote on the procedural motion.

7.7 If a procedural motion is passed it shall take effect immediately. If a procedural motion under Sections

B.7.2 (a) above is passed, the Secretary shall select a new Chair.

7.8 A meeting shall be deemed Quorate, until found to be otherwise.

7.9 If a member of the floor calls for a 'Quorum Count', provided that a vote is not already in session, or

being disputed, then the General Meeting shall be put on hold. During this time the Steering Committee shall count those present and able to vote to ensure that the quorum, as laid out in the Standing Orders, is reached. If a vote is in session or disputed, then the Quorum count shall take place immediately at the end of that vote.

7.10 If a Quorum Count is passed, the meeting shall register this fact and continue as before. If it is felt

necessary Steering Committee may monitor people entering and leaving after that point.

7.11 If a Quorum Count fails, then all matters already decided shall be taken as read and need only be

ratified at the next meeting. No other matters, except to discuss the rescheduling of the event may be officially discussed by the body, which has been deemed inquorate.

8. Voting Procedures

8.1 Voting at the EMLD General Meeting shall be restricted to those members who have validly

registered for the EMLD General Meeting if so required and who have voting rights as laid down in the Constitution.

8.2 All votes shall be by show of voting cards or hands at the discretion of the Chair, unless a Secret

Ballot is called for.

8.3 If a vote is to be counted precisely, the Secretary, Vice-Chair, Aide, and one or more members

selected by the Chair shall carry out the count and give the results to the Chair.

8.4 The Chair shall only have a casting vote.

8.5 All members of EMLD, except for those conducting the count, shall remain seated and quiet during the count.

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The EMLD Standing Orders

Section C: The EMLD Executive

1. Meetings

1.1 The EMLD Executive shall meet at least three times in a year during its executive year.

1.2 Full minutes, agendas and calling notices of every Executive meeting shall be kept, and shall be available to all members on request, subject to payment of an appropriate fee to be set by the EMLD General Meeting from time to time if it is deemed necessary.

1.3 All Executive Members and Honorary Officers shall receive full documentation free of charge.

1.4 Executive Members shall be required to attend all Executive meetings. If they are unable then they must send apologies. Executive members may appoint a Proxy who shall be treated as having their powers, though the elected officer holder will be held responsible for their actions et cetera.

1.5 Any EMLD member may attend Executive meetings.

1.6 A representative of any employed staff of EMLD shall be entitled to attend Executive Meetings.

1.7 The Executive may, by simple majority, designate any Executive agenda item to be Closed Business. Closed Business shall be discussed only in the presence of EMLD Executive Officers, Honorary Officers and HLMs. The minutes of Closed Business shall only be available to the present members of the Executive and any Honorary Officer or HLM.

1.8 The Executive may invite non-members of EMLD to Executive meetings at its discretion.

1.9 The Quorum for meetings shall be One-Half of its total-voting members excluding Regional Coordinators. If the meeting is not quorate for any reason, then the Executive may hold the meeting and the next Quorate meeting may ratify its decisions.

2. Administration of EMLD

2.1 The administration of EMLD as a whole shall be governed by these rules and any regulations made under them.

2.2 Individual executive responsibility shall be outlined, but not restricted to the provision of Section C 3.

2.3 In the case of Suspension and or No-Confidence in the Officer, or simple resignation before the end of their term in office, then all property of EMLD, and or its records, shall be returned promptly to the other Members of the Executive, or in the case of a serious dispute, a body designated by the Honorary President or Federal Party.

2.4 At the termination of a post due to end of term in office, then the Executive Member will be expected to conduct hand over with their successor such that continuation is assured.

3. Responsibilities of Executive Members

3.1 The Executive Members specified herein shall have the following, but not exhaustive, responsibilities, which may be added to via Regulations, made under these Standing Orders:

3.2 The Chair shall be:

(a) The chief spokesperson of the EMLD organization;

(b) Responsible for coordinating its activities as a whole;

(c) Act as Chair for all General and Executive Committee Meetings

(d) Be responsible for ensuring that the Objectives of EMLD, as laid out in the Constitution, are met.

3.3 The three Vice-Chairs, will aid the Chair in fulfilling the above when the Chair is unable to for whatever reason.

3.4 The Treasurer shall:

(a) Keep up to date financial books or equivalent, which shall be available for inspection upon a request within reasonable time;

(b) Be responsible for the financial affairs of the organization, including producing the annual budget and the mid-term financial report.

3.5 The Secretary shall be responsible for:

(a) Keeping copies of all official EMLD Correspondence which should be copied to the person in this post in the first instance, or as the need arises;

(b) Keeping minutes of all Executive and other EMLD meetings, although need not act as Secretary to all of them, it is the responsibility of the Secretary to that meeting to ensure that this is fulfilled;

(c) Holding an up to date copy of the Constitution and Standing Orders;

(d) Keeping accurate records of all EMLD Executive decisions.

3.6 The Media Coordinator shall be responsible for:

(a) Administering press releases or the equivalent;

(b) Producing regular communications to members, one of which shall include an annual newsletter;

(c) Maintain a list of current contacts within the Media community.

(d) Develop and maintain the Internet Website of EMLD and any other form of communication development modes to promote the objects of EMLD as laid in the Article 1.2.

3.7 The Membership Coordinator shall be responsible for ensuring Article 3 is upheld, Article 1.2e is promoted and in addition shall be responsible for:

(a) Receiving all notices of application for membership;

(b) Referring membership applications to the Executive Committee for ratification;

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(c) Maintaining a register of all members, past, present and discharged;

(d) Ensuring compliance with the data protection Act and relevant legislation in respect of the register of members;

(e) Promoting membership of EMLD amongst ethnic minority members of the party.

(f) Ensuring that Article 1.2(b), (g) & (h) of the Constitution is met;

3.8 The Policy Coordinator shall, with the aid of the Policy Committee be responsible for:

Drafting policy for EMLD and the Party as well as general policy development;

Ensuring that Article 1.2 (d) and (h) of the Constitution is met;

Keeping up to date copies of all EMLD and related Party Policy.

3.9 the Fund Raising Coordinator shall be responsible for:

Raising Funds on behalf of EMLD and helping, with the Treasurer, suggest suitable subscription et cetera.

Keeping lists of both past and possible contributors;

Ensuring that Article 1.2 (i) of the Constitution is met.

3.10 The Campaigns Coordinator shall, with the aid of the Campaigns & Events Committee is responsible for.

(a) The promotion of EMLD's policy and objectives to bodies which the EMLD Executive see fit.

(b) Ensuring the Objectives as laid out in Article 1.2 (b), (c), (f) and (g) of the Constitution are met.

3.11 The Training and Development Coordinator shall, with the aid of the Candidate Selection Committee be responsible for:

Training and developing current EMLD members;

Administering the Shadowing scheme or related schemes,

Liaising with other internal Party and external bodies for training provisions of the members of EMLD.

Keeping copies of past, present and possible future contacts or persons interested in offering shadowing opportunities.

Ensuring the Objectives as written out in Article 1.2 (C) of the Constitution are met.

3.12 The Women Co-ordinator shall encourage and support BME Women for recruitment and greater participation in Politics guiding them to training and development and mentoring support through other mechanism with in the Party.

3.13 The Youth Co-ordinator shall encourage and support Youth and Students for recruitment and greater participation in Politics guiding them to training and development and mentoring support through other mechanism with in the Party.

3.14 Regulations may contain additional responsibilities for the above Officers.

3.15 All Executive Members shall be responsible for:

Promoting the organization within their job descriptions

Assisting in the general activities of the organization,

Liaise with other Executive and Committee members in the execution of their responsibilities.

Assisting their successor by producing a Hand over Report

3.16 The responsibilities of General Executive Officers shall be divided into portfolios as required. Portfolios shall be detailed in Regulations and shall be allocated amongst the General Executive Members by the Chair in response to an indication of preferred portfolios from each General Executive Member.

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3.17 the allocation of portfolios shall take place after a new EMLD Executive is elected.

3.18 At least two of the General Executive Officers shall be without full Portfolio and shall carry out any role they deem fit, with the EMLD Executives approval, to further the Aims and Objectives of EMLD or the Party.

4. Job Share

4.1 If, under article 7.8, two candidates standing for a position as job share candidates are elected, they shall have one vote each on the committee(s)they were elected to.

4.2 At least one job share officer must attend each committee meeting under C.4. 1 to be counted as attending.

Section D: External Representation

1.1 The EMLD Executive shall be responsible for the provision of the election of members to other bodies as the need from time to time might arise, to whom EMLD may send delegates.

1.2 Any Member of the Executive may act as an individual and refer to their title, but must have prior permission from the EMLD Executive to act or speak on it's behalf or outside of that individuals remit.

1.3 The Chair, Vice-Chair and Media Coordinator are exempt from Sections D.1.2. above, provided that such action can be seen to bring benefits to EMLD. They will be required to report all actions to the EMLD Executive in their reports.

Section E: Committees

1. Standing Committees

1.1 Standing Committees of EMLD shall meet at least three times a year.

1.2 All Standing Committees shall produce an annual report for the EMLD General Meeting.

1.3 Standing Committees shall have the power to create Regulations to govern their own procedure or they shall be deemed to have adopted the Standard Standing Committee Regulations.

2. Additional Committees

2 1 All Additional Committees shall produce an annual report for the EMLD General Meeting.

2.2 Additional Committees of EMLD shall have the power to create Regulations to govern their own procedure, or they shall be deemed to have adopted the Standard Additional Committee Regulations.

3. Administration

3.1 All committees shall have a chair who is responsible for chairs actions when not in session, though this person need not be the chair of each meeting.

3 2 All committees shall have a secretary who will be responsible for keeping accurate minutes of that meeting and relaying them as needed to the EMLD Executive Secretary, or other designated body.

3 3 All Committees shall have a Quorum equal to a third of their voting members.

3.4 In all disputes and actions the rulings shall be in the order of priority: Constitution, Standing Orders, Regulations, Regulations of that committee.

Section F: Finance

1. The Budget, Financial Report & Accounts

1.1 The Treasurer, with the aid of the Fund Raising Coordinator, shall draw up a Budget containing figures for projected income and expenditure in all areas of EMLD' activities.

1.2 The Budget shall be submitted to the EMLD Annual General Meeting by the deadline for Topical Motions and shall be proposed by the Treasurer.

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1.3 Audited accounts for the previous financial year shall be produced by auditors appointed by the EMLD General Meeting from time to time if it sees fit. They shall be submitted for ratification to EMLD Annual General Meeting by the deadline for Topical Motions and shall be proposed by the Treasurer.

1 4 The Treasurer, with the aid of the Fund Raising Coordinator, shall draw up a mid-term Financial Report containing, if required, amended figures for projected income and expenditure in all areas of EMLD' activities and an explanation for any deviations from the previous Budget.

1 5 The mid-term Financial Report shall be submitted to the other EMLD General Meeting by the deadline for Topical Motions and shall be proposed by the Treasurer.

2. Authorisation

2 1 EMLD Executive Officers may authorize expenditure from any budget passed by the EMLD General Meeting relating exclusively to one or more of their responsibilities in consultation with the Treasurer.

2 2 Expenditure in excess of any budget passed by the EMLD General Meeting may only be undertaken by:

(a) The EMLD Executive as a whole; or

(b) If it is not practicable to call an Executive meeting, the Chair and Treasurer.

2.3 All expenditure under F.2.2 shall be reported to the subsequent EMLD General Meeting.

3. Financial Year

3 1 The Financial Year of EMLD shall run from a date to be determined at the adoption of these Standing Orders and in placed here. From 1st January to the 31st December.

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